How to use Kaizer

The sidebar groups everything into blocks and expands when you hover over it. Right at the top is Home, your summary of the day: the totals, alerts for the clients who need something from you, and quick access to what you use most.

The first block is your clients: the Clients list with Invitations nested under it, Chats and Payments. The second is programming: Templates, where your training plans and everything you save to reuse live, and the Exercise library.

The third is follow-up: the Calendar, your Reminders and your Analytics. Below that, on its own, sits the Assistant — Kaizer AI.

At the foot of the bar are the four things that are not part of your daily loop: the Marketplace, Refer and earn, What's new (what changed in each version) and this Help centre.

The items that need you speak up without being opened: Chats shows unread messages, Reminders shows overdue ones and Payments shows clients behind on their money.

On Clients, the filter icon next to the search box opens a panel with two groups.

The first is alerts: at risk, no routine, routine not sent, routine completed, routine expired, routine expiring, never trained, not training lately and invited. These are the same signals you configure in Settings → Automations, offered here as filters so you can assemble your to-do list for the day.

The second is the client's subscription status: externally managed, active, payment pending, payment overdue, cancelled or rejected. Clients who pay you outside Kaizer show as externally managed.

Filters combine with each other and with the search by name or @tag: for example, you can ask for the ones who are up to date and also have a routine about to expire, to know who to renew first.

Select any client from your list to enter their profile. Inside you have their Overview, their Routine, and their Settings.

The Routine tab is the central one: it shows the assigned routine with its weeks, its sessions, and each exercise with sets, reps, weight, and rest. You edit everything inline — swap an exercise, reorder sessions, add a week or a whiteboard with notes.

The changes you make here are only for that client: they don't affect the others or the plan the routine came from (see Routine vs. plan).

A client's date of birth goes in at one of two moments: when you add them, in the Manual registration tab of the Add client dialog, or later, editing About the client from their Overview in Clients. If the client filled in their own profile in the app, it is already there.

With that date, on the birthday we tell you in three places: in the Alerts on your Home board, with a notification, and on their profile, where the name carries a Birthday today tag. On the Calendar you see them coming, on the day they fall.

If you do not want the reminder, turn it off in Settings → Automations, in the Attention panel alerts card: it is the Birthdays switch.

On Clients, the + button above the list opens Add client, with two tabs.

Quick invitation gives you your unique access link, built from your KaizerTag (something like links.kaizer.app/trainers/your-tag). Copy it and send it over WhatsApp, Instagram or email. If your client does not have the app, the link sends them to download it and then connects them to you; if they already have it, it opens the screen to link to your profile directly. The link never expires and is always the same, so reuse it as often as you like.

Manual registration is for when you already have their details and do not want to wait. You enter first and last name — the only required fields — and optionally their email, their date of birth and a welcome training plan, which is assigned as you create them so it is ready when they log in. Leave the email empty and the client is still created, just without the app: see Clients without the app.

With an email, the client stays as invited until they sign up in the app with that same address, at which point they are linked to you automatically. Meanwhile you see them in Invitations, and you can already start building their routine.

Your clients use the Kaizer app (not the dashboard). When they open your invitation link, if they don't have the app yet it takes them to download it.

Once in the app, the client creates their account, verifies their email, and completes their own onboarding. Only then does the screen appear for them to confirm they want to train with you: they tap a button and get linked to your list. That link-based association is free.

The other way they reach you is through the Marketplace: they find you, view your profile, and subscribe to your monthly rate from the app. In either case, when the client accepts they move from Invitations to your Clients list.

You can add a client without their email. In the Add client dialog on Clients, the Manual registration tab treats email as optional: leave it empty and the client is created anyway, flagged as No app.

No app means they have no Kaizer account. You build their routine, track their payments and write notes just like anyone else, but they see none of it: no app, no notifications, no way to log workouts. Their profile reminds you with a banner at the top. In your roster they are grouped under No app.

When you want them on board, the Invite to Kaizer button on their profile gives you two paths: by email, typing their address, or by link, to send over WhatsApp. The link expires in 30 days and whoever opens it first and signs up claims that profile, so share it only with your client.

The important part: accepting the invitation keeps everything already loaded — their routines, their history and their payments. Nothing starts over.

Invitations lists the clients you added with an email who have not finished activating their account. The table shows first and last name, email, the welcome training plan you assigned, when you invited them and their link.

The client links to you on their own, as soon as they sign up in the Kaizer app with the address you invited them at. They do not have to do anything else. If you want to nudge them, each row has its own link to send again, and your general one sits above with Copy link.

You can also add people from this screen: Add new client opens a blank row where you enter first name, last name, email and, if you want, the welcome training plan.

As soon as they confirm in the app they disappear from here and move to your Clients list. If a lot of time goes by, resend the link or ask whether they got around to installing the app.

A routine lives inside a client's profile. It is built for that person and changes never affect anyone else.

A training plan is a template. You build it once and assign it to several clients. Each time you assign it, Kaizer creates an independent copy (a new routine) for that client, so adjustments stay isolated. Your training plans live in Templates, in the Training plans section, alongside everything else you save to reuse.

Rule of thumb: if you are programming for one person, work directly in their Routine tab. If you want the same block on several people, build a training plan and assign it.

If what you want to reuse is smaller than a whole plan — a single day, a block of exercises, a circuit — that gets saved too: see What your template library is.

A routine has three levels: weeks, sessions (the training days), and, inside each session, nodes.

There are two types of node: an exercise (with its sets, reps, weight, and rest) and a whiteboard, which is a free-form text block for the warmup, notes, or anything that doesn't fit as an exercise. You reorder everything by dragging, and each change saves on its own when you drop.

One detail to keep in mind: when you add a new week, it comes in empty (it doesn't copy the previous one). If you make a mistake, you can always delete it. If you want the AI to build it, see Generate a routine with AI.

Kaizer can put together a first draft of a routine or a plan with AI so you don't start from a blank page. You give it the goal and the context, and it generates the structure with its sessions and exercises.

You can request it from the builder or directly from Kaizer AI, your assistant. The AI prepares the proposal and you review it: you adjust whatever is needed and only then assign it or send it to the client.

Think of it as a starting point, not a replacement for your judgment. What gets sent always stays under your control.

If you already program outside Kaizer, you don't have to retype anything. Open the create-routine dialog from a client's Routine tab and the first step has an Import routine button at the bottom; the same thing exists as Import plan when you create one from Plans. Drop the file in and Kaizer AI transcribes it into an editable routine.

It accepts PDF, Word (.docx), Excel (.xlsx), CSV, plain text, and images — one file at a time, up to 700 KB. Old .doc and .xls files aren't supported; re-save them in the modern format first.

The dialog closes as soon as you confirm and the transcription runs in the background: a Kaizer AI card in the bottom-right corner shows the job's status, and clicking it takes you to the routine once it's done. Importing always creates a new routine (or a new plan) and never writes over an existing one. There's no preview step either, so read it over in the editor before it reaches your client.

Inside a session you can group two or more exercises so the client runs them together. A group of two exercises is a superset; with more, a circuit.

When you group them, you define the rounds and the rest between them. If the exercises had different numbers of sets, Kaizer matches up the rounds so the block stays tidy.

You can apply the grouping to that day only or propagate it to all the repeated sessions in the plan at once. And if you later want to undo it, you ungroup the block whenever you like and the exercises go back to being separate.

A plan and the routines built from it drift apart: assigning it creates an independent copy per client, so editing the plan afterwards changes nothing for them. Syncing is how you close that gap. Open the plan from Plans and, in the Assigned clients card of its Overview tab, the Sync plan button pushes the current version to everyone it's assigned to.

You can also go one client at a time: hover a client's avatar in that card and the same button appears, and inside View all, clicking a client's row syncs just that person.

Syncing overwrites. Whatever you adjusted directly on that client's routine is replaced by the plan, and there's no undo — that's what the confirmation warns about before it runs. It has a "Don't ask me again" box, so only tick it once you're comfortable, because there's no setting to bring the warning back. An archived plan can't be synced; restore it first (see Archive and restore routines and plans).

Archiving is how you retire a routine without losing it. In a client's Routine tab, the ⋮ menu next to the routine name has Archive: the routine leaves the active list, your client stops seeing it, and all of its training history stays intact. It's not a delete — Delete sits right below in the same menu, and that one is permanent.

An archived routine is still there to consult. The routine name dropdown splits routines into Active routines and Archived, and opening an archived one shows it read-only, with a banner reminding you to restore it before you can edit, extend, or send it again. Restore is on that banner, on each archived row of the dropdown, and in the ⋮ menu — one click and it's active again.

Plans work the same way, from the ⋮ menu on the plan card in Plans or on the plan's own page, with one difference worth knowing: archiving a plan also archives the routine of every client it was assigned to, and restoring it brings all of them back. The confirmation tells you how many clients that is. To find archived plans, open the filter next to the search box and switch Status to Archived.

Kaizer can also do this on its own. Settings → Automations has "Auto-archive finished routines", which files a routine as soon as your client completes its last session. New accounts start with it off, and you can override it for a single client from that client's settings.

In a client's Routine tab, the ⋮ menu has Export as PDF. It opens a full-screen preview of the real document, where you choose what goes in it — the full routine, one whole week, or a single session — and the preview redraws with each change. When it looks right, Download PDF saves the file.

Plans export the same way: the ⋮ menu on the plan card in Plans, or on the plan's own page, opens the same preview with the same choices. The only difference is that a plan doesn't have a client yet, so the Student line comes out empty.

The PDF carries your name and your client's, and then each session with its exercises: muscle and equipment, your notes, and a table with reps, weight, RIR, and rest, plus drop sets, circuits and supersets round by round, and any whiteboards. Videos, images, and QR codes are not included, and the document comes out in your account's language. Two things can't be exported: sessions your client already trained (those are a record, not a plan) and archived routines or plans.

When you add an exercise that uses weight, Kaizer can suggest a working value calculated from the client's history on that movement: it estimates their strength based on what they've been lifting and proposes the weight for the sets and reps you entered, rounded to the exercise's increment (by default 1 kg or 2.5 lb).

The suggestion appears as a tentative number. If it works for you, you confirm it; if not, you type your own.

For new exercises or clients without history on that movement, the field stays blank: there it's better to enter the weight by hand based on your assessment.

The How your routines are delivered card in Settings → Automations holds a single decision: whether AI-generated routines are sent to the client automatically. Say no and they stay pending for you to review and send yourself.

The Routine settings card covers what happens to routines already running. Automatic progressive overload adjusts weight per set and per week based on the client's progress, goal and calculated 1RM. Automatic archiving files the routine as soon as the client completes their last session, and new accounts start with this off. The RIR question asks the client how many reps they had left in reserve at the end of each exercise.

That same card holds the Default scope: the option preselected when you add, delete or duplicate something in a multi-week routine. If you almost always work on the whole block, leave it on All weeks and save yourself the click every time.

Those three switches are your default for everyone, but each client can differ: from the client's settings in Clients you can override any of the three or leave it inheriting your global configuration.

Templates is your library: the things you build once and use again. Five kinds live in there. Training plans are the multi-week plans you assign to clients (they used to have their own screen). Sessions are complete training days. Blocks are groups of exercises for building sessions. Circuits are circuits and supersets. And whiteboards are free-form content: notes, guidelines, instructions.

Every card tells you how many times you have used that template, so you can see at a glance which ones actually earn their keep. Up top there is a search box, a filter by type and a sort by Most used or Most recent. Each section collapses, and Show more reveals everything it holds.

One distinction matters: inserting a template copies its content. Anything you edit afterwards in that routine leaves the template untouched, and anything you edit in the template leaves the routines already built from it untouched.

To get started, see Create a template.

From Templates, the New template button opens a two-step wizard. First you pick what you want to create: Training plan, Session, Block, Circuit or Whiteboard. Then you give it a name (required), an optional description and any tags you want.

When you confirm with Create, the template is saved and its editor opens. You fill it in like a routine: the Add button lets you drop in exercises, whiteboards, blocks, circuits and supersets, and everything saves on its own. An empty template exists, but it will not be offered for insertion until it has content.

If what you want to save is already built inside a routine, there is no need to redo it: see Save something you already built as a template.

To rename or delete a template, use the menu on its card. Deleting is permanent, but the routines you already created from it are not affected.

While you edit a client's routine or a training plan, the Add menu has a From template… option. It opens the picker with your templates of the matching type, and you choose the one you want.

What comes in is a copy of the content. From there it is yours to edit: changing sets, adding exercises or deleting half of it does not modify the original template. And the other way around: if you edit the template later, the routines where you already inserted it stay as they were.

Every time you insert a template we add one to its usage counter, which you see on its card in Templates. That is why sorting by Most used surfaces your workhorses right away.

If the picker looks empty, it is because you do not have templates of that type with content yet. The same message offers a shortcut to create one.

You do not have to build templates from scratch. If a client's routine or a training plan already has a session, a block, a circuit or a whiteboard you like, its menu has Export as template.

You give it a name and it lands in your library as a standalone template. Standalone means exactly that: changes you make afterwards in that routine do not modify it, and editing the template does not change the routine it came from.

It is the fastest way to fill up Templates: instead of sitting down to load them, you export the good stuff as you program.

The Exercise library has a search that tolerates typos and accents, so you don't have to type the exact name.

You can also filter by muscle group, by equipment, and by origin (Kaizer's base exercises or your own). The filters combine with each other, and you have an alphabetical A-Z or Z-A sort.

Your custom exercises appear separately from Kaizer's base library so you can find them quickly.

From the Library you create a new exercise with its name, the muscles it works, the equipment and a description of up to 3000 characters — enough to explain the technique end to end. You also tick useful options, such as whether it carries weight, whether it carries reps, or whether it is done per side.

Once saved it is available for any routine, and it shows up among similar exercises from the very first moment when you look for a variation.

You can also start from one of Kaizer's base exercises and edit it: that creates your customised version, which replaces the original for you only. Other trainers keep seeing the factory version.

From an exercise's detail you can upload a demo video. The thumbnail is generated automatically from the video.

Kaizer accepts mp4, webm, and mov (.mov files are converted automatically), up to 10 MB per file. If your video is larger, compress it before uploading.

Your clients see that video in the app when they open the exercise within their routine. If the video gets stuck while uploading, see The video won't upload.

Tags are labels you create to sort the Exercise library your way — by block, by phase, by client type, by whatever you actually think in. You add them from the Tags field when you edit an exercise, or from the Tags chip in the quick create dialog; both have a Create new tag row where you give it a name and pick a color. They're yours, and nobody else's library is affected.

You can tag any exercise, including Kaizer's base ones. Tagging doesn't fork your own copy of a base exercise — it stays the same exercise with your label on it. Each exercise holds up to 20 tags. Names and colors are fixed once created: to change either, delete the tag (it disappears from every exercise that had it) and make a new one.

To use them, open the filter next to the search box. The Tags section lists all of yours as checkboxes; picking several matches any of them, and it combines with the muscle, equipment, origin, and difficulty filters. The ones you pick show up as chips you can drop one by one. There's also Group by → Tag, which lays the library out in one section per tag, with Untagged at the end.

While you build a session, Kaizer looks at the sequence of exercises you've already added and suggests which one could come next. It's a help to speed things up, not a requirement: take it or ignore it.

Also, when you want to vary an exercise, it proposes similar alternatives based on the movement pattern and the muscles it works.

These are suggestions designed to speed up programming; the final word is always yours.

Go to Chat. Above the list there's a button to start a new chat: you pick a client and the conversation opens. If you already had one with that person, it takes you to the existing conversation instead of duplicating it. You can also open the chat directly from the client's profile.

Messages travel in real time, so you and your client see them instantly as long as you have the app or the dashboard open. In addition to text, you can send photos and audio messages.

In Chat, the + button above the conversation list gives you two options: a chat with a single client, or Create group. The group wizard has two steps — first you pick the members (at least two of your clients), then you give it a name and, if you want, a photo. Leave the name blank and Kaizer suggests one built from the members' first names.

Only your own clients can join a group; there's no way to add another trainer or someone outside your roster. Once it's created, clicking the group's name and photo at the top of the conversation opens Group info, where you rename it, change the photo, add a description, and add or remove participants. Each participant row also lets you jump straight into a private chat with that person.

Inside a group, incoming messages show who sent them, and grey notices in the middle of the thread record when the group was created or when someone was added or removed. Everything else works like a normal chat: text, photos, documents, replies, and reactions. There's no "leave group" — if you don't want it anymore, Delete group at the bottom of Group info removes it and all its messages permanently.

In the chat list, each conversation with unread messages shows a counter, and the total also appears over Chat in the sidebar. The counter only goes down when you open the conversation.

One important note: for now there are no push notifications. That means you see new messages instantly if you have Kaizer open, but if you close it you won't get a system alert. When you come back, you'll see the pending messages with their counter.

Payments is where you track what each of your clients pays you. Kaizer does not process the money: you keep charging outside the app the way you already do — cash, bank transfer, whatever you use — and here only the count is kept.

The Clients tab shows one row per client with their status: up to date, due soon, late, or paused. From that row you record a payment, send a reminder, or edit how you charge them. History gathers every payment you've recorded, and Settings holds the defaults every new charge starts from.

To start, turn the feature on from Settings (see Turn payments on for everyone).

Go to Payments → Settings. The Payments for all your clients card holds the master switch, and right below it sits the default configuration every charge starts from: currency, amount, method, frequency, billing mode and How they pay you.

Billing mode is the underlying decision: whether you charge the period in advance (they pay you at the start of the month) or in arrears (they pay you at the end of it). Pick the one you actually use, because it determines when Kaizer marks a client as late.

With the switch on and those values filled in, every client who joins you from then on gets their charge configured automatically with them. While something is missing, the Settings tab flags it with an orange dot and you configure charges by hand, one at a time.

How they pay you is the text your client receives in the reminder, so write how they actually have to pay you: a handle, a bank account or cash at the gym. Payment links are not accepted. With the switch off you can still turn on a charge for a specific client from the list.

Clients who do not have a charge yet appear in the yellow banner at the top of Payments → Clients. Tap Set up charge and pick the first due date, whether you charge the period in advance or in arrears, and how often you charge: weekly, fortnightly, monthly, quarterly, half-yearly or custom, which lets you build the cycle in days, weeks or months (every 3 weeks, for example). Advance notice is how many days before the due date you want to see it as due soon: 3 by default, up to 30.

Amount, currency, method, billing mode and How they pay you come prefilled from your default configuration, and whatever you do not touch keeps inheriting it: if you raise the general amount later, this client updates on their own. Whatever you do edit here stays fixed for them.

Below the form we sum up when it is due and how often it renews. If you pick a date in the past, the charge deliberately starts late. Afterwards you can change everything with Edit charge, from the row menu or from the client's profile.

Reminders never go out on their own. You send them with the Remind button, on the client's row inside Payments or from the Reminder card on their page. It goes out as a push notification and an email at once, and it's a single message per client covering everything they owe, not one per period.

Two things have to be in place. That How they pay you is filled in under Settings, because that text is exactly what reaches your client: without it the button stays disabled for everyone. And that the client actually has something to pay: the button only works while their charge is due soon or late.

After sending one there's a wait of a few hours before the next. Whenever the button is disabled, hover over it and the tooltip tells you why: the wait, the missing detail, nothing owed yet, a paused charge, or a client with payments turned off.

When a client pays you, hit Record payment on their row in Payments or on their page, and pick the date they paid. The dialog shows which period that payment covers, the amount, and how it gets recorded.

Each payment settles exactly one period. If someone owes you three, you record three payments, and the dialog keeps telling you how many late ones are left after this one.

The History tab gathers every payment, with a search by client and a date-range filter; each client's page shows only theirs. Every record keeps the amount that was in force the day you logged it, not today's. You can delete each client's most recent payment for up to 30 days after recording it — that's the only row that shows the delete button.

Turn off payments stops the clock for that client: nothing piles up while they're off, their setup is kept, and they move down to the No charges section of Payments → Clients. It's what you use for someone taking a break. For a client you're simply not charging, Don't charge in the yellow notice does the same thing.

To bring them back, hit Turn on payments in that section. If they had a charge, it comes back paused and you pick the next due date to restart it. Careful here: resuming discards any period left unpaid, so record whatever they did pay you first — when there's something to lose, we warn you.

Delete charge is the last step: it removes the amount, the frequency, and the due dates. They stay your client and the payments you already recorded stay in the history, so you can set a new charge up from scratch later.

The Calendar is the month view of your whole operation. Each day shows four things: the workouts your clients completed, the routines expiring (or already expired), birthdays and your reminders.

Clicking a day opens the detail panel on the right. From there you jump straight to whatever you need: View workout takes you to the session your client logged, View expiring routine to the routine that needs renewing, View profile to the birthday client's page and View reminder to your reminder list.

Up top you have the arrows to move between months and Today to come back to the current one. The All clients filter lets you pick who shows up on the calendar, handy when you have many and want to follow one group.

Each client also has their own calendar inside their profile: see A client's calendar.

Beyond the general calendar, each client has their own. Open their profile from Clients and go to the Calendar tab: there you see, month by month, which sessions they completed, which they skipped and when their routine expires.

It serves two concrete conversations. One is adherence: instead of saying "you are not training enough", you show them the month and it speaks for itself. The other is programming: before you build the next block, you look at how the current one went.

It is the same information behind their Overview and your Analytics, only laid out on a calendar instead of summed into a number.

Reminders is your to-do list, inside Kaizer instead of on a sticky note. You write down what you have to do and when, and we send you a notification when the moment comes.

To create one, tap New reminder. Give it a title (for example, "Call Sofía about her knee"), an optional description with the details, and the date and time. If it repeats, you set that up right here: see Repeating reminders.

They are yours and private: your client sees none of this. If you want to tell them something, that is Chat.

The list sorts itself into three sections — Overdue, Upcoming and Completed — and has a search box and a status filter. See Where your reminders show up.

In the reminder form, the Repeat field gives you four options: Does not repeat, Every day, Every week and Every month. Picking any of the last three reveals Until, where you set the date the series stops generating. It has to be the same as or later than the start date.

In the list, every repeating reminder states its rule in one line: "Repeats every day at 06:00", "Repeats every Thursday at 15:00" or "Repeats on the 5th of every month at 17:00". You do not have to open it to know how it ended up.

Deleting a repeating reminder asks about scope: Delete only this reminder or Delete this and the following ones. Repetitions that already happened are kept either way, whether you completed them or not, so you do not lose the record of what you did.

A reminder crosses your path in five places, so nothing slips.

Reminders holds them all, grouped into Overdue, Upcoming and Completed. The circle on the left marks one as completed, and the row menu lets you edit or delete it. If you have many, the search box and the status filter shorten the list, and Show more loads the rest.

In the sidebar, Reminders carries a counter with how many are overdue. On the Home board, your overdue ones appear under Alerts with a Complete button so you can clear them without leaving. On the Calendar they show on their day, next to workouts and birthdays.

And when the time comes we send the notification, which also stays in the bell at the top right of the dashboard.

In Analytics, the first row shows your key indicators: how many clients you have, adherence (the percentage of completed sessions out of those that were available), the recorded sessions and the personal records for the period.

Each indicator comes with a change relative to the previous period and a mini trend chart.

At the top there's a range selector to view the last week, the last month, the last few months, and so on. Everything is recalculated when you change it.

Below the indicators you have the trained-sessions chart: each bar is the number of sessions your clients completed in that period. Only those the client marks as finished in the app count; the ones that were scheduled but not done don't add up.

Further down is client growth: your total, how it evolved over time and the change relative to the previous month.

They're two views that answer two questions: are they training? and am I growing?

Time saved is an estimate of the hours Kaizer gives back to you compared to doing everything by hand.

The math is simple: it adds about 30 minutes for each routine you create and about 15 minutes for each session your clients complete. It's an approximation to give you a sense of magnitude, not a number that's exact to the minute.

You'll find it in your Analytics alongside the rest of the indicators.

Kaizer AI is your assistant inside the dashboard. It works like a chat: you type what you need and it responds with context about your operation.

Unlike Chat, which are real conversations with your clients, Kaizer AI is just for you. Nothing you type there is seen by any client.

It's available on all plans, with a monthly usage limit based on your plan. If you reach the cap, it lets you know and it resets at the start of the next period.

The assistant does not just answer: it acts on your operation. You can ask it to build or edit a routine, swap one exercise for another, create a whiteboard or send a routine to a client. It also creates, updates, assigns and archives training plans, and drafts one with AI for you to review.

The more context you give it, the more useful the first draft will be. A complete request can look like this:

Example: "Create a 4-week draft for Lucía, 3 days per week, focused on strength with 60-minute sessions. Avoid overhead exercises and use a barbell, dumbbells and a cable machine. Leave it pending for me to review."

You do not need to learn commands: write as if you were talking to an assistant. Include the client, goal, available days, session length, equipment and any important constraints.

It handles the rest of your day too: each client's payments, their notes and injuries, the calendar and your reminders. Asking it to "create a reminder to call Sofía on Thursday" or "log Mateo's August payment" works just like doing it by hand.

And it helps you read your business: ask about a client's adherence, which sessions are still pending this week or how your analytics are trending.

The assistant does not send chat messages to your clients. Use Chat to talk to a person and the Assistant to ask the system to do a task.

Whatever it builds or changes shows up in the dashboard immediately for you to review. If you want its routines to look like yours, set your preferences in Settings → Kaizer AI (see Teaching the AI how you program).

In Settings → Kaizer AI you tell the AI how you program, so what it generates looks like your work instead of a generic plan. You fill it in once and it applies to every routine it builds from then on.

The fields go from broad to fine. Equipment preferences (for example, "use machines before barbells and dumbbells") and Preferred split (for example, Push/Pull/Legs) set the structure. Sets, Reps and RIR pin down your usual ranges. Session blocks describes how you order a day — warm-up, main lift, accessories, finisher — and Default warm-up whatever always goes first.

Below that you have Exercise preferences for the rules that do not fit a single field, Favourite exercises to flag up to 50 movements you want to see show up, and Additional notes for everything else. Save preferences puts them to work.

This is different from Settings → Automations: this tab defines how your routines get built, the other one what happens on its own to the routines that already exist.

They are two separate tools and each lives in its own place in the sidebar. Chat are real conversations with your clients: what you type is read by the other person.

Kaizer AI is an assistant just for you: you use it to ask questions, build things, and analyze data. Nothing you type to it reaches the client.

Rule of thumb: if you want to talk to a person, use Chat; if you want the system to help you think through or carry out a task, use Kaizer AI.

When you enter Kaizer AI without history, a welcome screen appears with a few suggestions to get started. Tap one or type what you need below. Enter sends the message and Shift+Enter adds a line break.

You can also talk to it: tap the microphone button, record (up to 60 seconds), and Kaizer transcribes what you said into text. That text stays in the field so you can review or edit it before sending.

Each conversation is saved automatically in the panel on the left so you can pick it up whenever you want.

The panel on the left lists all your conversations, from most recent to oldest. After your first message, Kaizer gives it a title on its own so you can find it easily.

Select any one to open it and pick up where you left off: the assistant keeps the context of that conversation.

From each conversation's menu you can rename or delete it. Keep in mind that deleting is permanent.

In Settings → Automations you decide what Kaizer does so you do not have to. There are four cards, each covering a different moment of your operation.

Attention panel alerts picks which warnings about your clients show on your board and how far ahead. How your routines are delivered decides whether AI-generated routines go out on their own or wait for your review. Routine settings controls progressive overload, automatic archiving, the RIR question and the editor's default scope. And Client welcome defines the message and the training plan a new client gets as soon as they link to you.

Automations is not the same thing as Settings → Kaizer AI: that tab is about how your routines get built, this one about what happens on its own once they exist.

The Attention panel alerts card in Settings → Automations controls the warnings you see about your clients: on the Home board, as tags in Clients and in the at-risk list in Analytics.

Five alerts are a simple switch: no routine assigned, routine expired, routine not sent, routine completed and birthdays. Three more also carry a number of days: never trained the routine (days since it started), not training lately (days without logging a session) and routine expiring (days before its end date). You can set anywhere from 1 to 365 days.

Alerts are calculated on the routine the client is actually training, not on the newest one on file, so they reflect what is really going on.

They are yours: they apply across your board and change nothing on your clients' side. Changes only take effect when you tap Save alerts.

In the client welcome card of Settings → Automations you write the message a new client receives over Chat the moment they link with you. You can use text, emojis, and links, up to 2000 characters, and the preview beside the field shows exactly how they'll see it. Leave it empty if you'd rather not send anything.

Below the message you pick a welcome planification. Choose one of your training plans and every new client who joins you gets it assigned automatically, with no extra step from you.

Both are optional and independent, and you can change or remove them whenever you want: a new planification only affects the clients who join after the change.

The How your routines are delivered card in Settings → Automations holds a single decision: whether AI-generated routines are sent to the client automatically. Say no and they stay pending for you to review and send yourself.

The Routine settings card covers what happens to routines already running. Automatic progressive overload adjusts weight per set and per week based on the client's progress, goal and calculated 1RM. Automatic archiving files the routine as soon as the client completes their last session, and new accounts start with this off. The RIR question asks the client how many reps they had left in reserve at the end of each exercise.

That same card holds the Default scope: the option preselected when you add, delete or duplicate something in a multi-week routine. If you almost always work on the whole block, leave it on All weeks and save yourself the click every time.

Those three switches are your default for everyone, but each client can differ: from the client's settings in Clients you can override any of the three or leave it inheriting your global configuration.

The Marketplace is the public showcase within Kaizer where future clients discover you. When your profile is visible, you appear in the app's directory: people find you, read your bio, and can subscribe to you.

Trainers with a published profile average 2 new clients per month. You do not need your own website: complete your profile, add a way to contact you, and keep your availability up to date.

From the Marketplace you control your visibility with three switches: whether your card appears in the directory, whether you're accepting new clients, and whether you show your phone number.

If you're full or want to pause, turn off accepting new clients but keep your profile visible so people can still find you.

From Marketplace you build what new clients see: your bio, your specialization, the modalities you work in (online and/or in person), and your cover image.

You also set up your public contact details: phone number (if you enabled it), Instagram, and website.

The rest of your profile —your photo, your name, and so on— is edited in Settings → Profile. Marketplace changes stay as a draft until you tap Save.

In Marketplace you choose your rate: it's a monthly subscription that the clients who find you there subscribe to. You select your price from the available values ($30, $50, $70, or $90 per month).

The client subscribes and pays from the app; the charge is processed through the integrated payment methods (card and others depending on the country). It's a recurring monthly charge, not a one-off per-session payment.

If you need a price different from the available ones, write to support and we'll look into it. And if a client pays you outside of Kaizer, in your Clients list they appear as externally managed.

Refer and earn is Kaizer's referral program. You share your referral link with other trainers: whoever signs up with it gets their first month free when they choose a paid plan, and you earn USD 30 once they complete 2 paid months.

Your link is generated from your KaizerTag, so it's always the same and you can reuse it as many times as you want. Copy it from the Refer tab or send it straight over WhatsApp. If you haven't finished setting up your profile, do that first in Settings → Profile — the link needs your tag.

From the same screen you can also invite someone by email. Write the address, send it, and that trainer shows up as Invited in My referrals.

My referrals lists everyone you invited with their status —Invited, Account created, Free month active, Paid month 1/2, Qualified, or Not eligible— plus a progress bar toward the 2 paid months that unlock your reward.

The earnings panel on the side splits your money into four numbers: Total earned, Pending (referrals still on their way), Available (approved rewards you can claim), and Paid out. It also shows the next payout window.

We pay approved rewards between the 1st and the 5th of each month. When the window is open and you have an available balance, the claim button in Payouts opens WhatsApp so we can arrange the payment method with you. Rewards approved after the 5th go into the following month's window, and everything we've already paid you stays in the payout history.

If the email doesn't arrive after you register, the first thing to do is check the spam or junk folder: sometimes the filter sends it there.

On the verification screen there's a button to resend it. You can use it once every 30 seconds, so you'll see a countdown while you wait.

If you've tried everything and it still doesn't arrive, the most likely cause is a typo in the address. Sign out, go back to registration, and try with the correct email. If it still doesn't show up, write to support.

If you enter your credentials correctly but can't get in, check two things. First, that your email is verified: if you see the verification screen, your login is fine but you're missing that step (see Verify your email).

Second, that the password has no spaces at the start or end, a common mistake when copying and pasting.

If you forgot it, use Recover password from the login screen: you'll receive a link in your email to reset it. If you still can't get in, write to support.

When you invite someone (by link or manual signup), they don't appear in your Clients list until they finish accepting. In the meantime they live in Invitations as pending.

From there you can copy the link again and resend it. When the client downloads the app, creates their account, and confirms the association, they move to your list on their own.

If a lot of time has passed, resend the link or ask whether they managed to install the app. The link doesn't expire, so you can send it as many times as needed.

If you didn't find the answer here, we're here to help. The fastest way is on WhatsApp, at +1 (206) 238-2302.

Tell us what's happening in as much detail as possible (what you were trying to do, on which screen, and what you saw). The clearer it is, the faster we resolve it.

You can also write to us by email at support@kaizer.app.

If the upload stalls or the video doesn't appear after a while, check three things.

First, the connection: uploading a video on unstable wifi can interrupt the transfer. Try a stable network. Second, the size and format: Kaizer accepts mp4, webm, and mov up to 10 MB. If yours is heavier, compress it first (with HandBrake or similar).

If the video was left half-uploaded, delete it from the exercise and upload it again (see Upload video and thumbnail).

To log out, go to Settings → Account and tap Log out. You don't lose anything: the next time you sign in with the same email, your data is still there.

Deleting the account is another matter. From that same screen, deleting the account asks you to type the word DELETE to confirm, and it's permanent: your trainer profile, your plans, and your exercises are erased.

Your clients are not deleted: they keep their account and all their data, but they're left without a trainer and will need to associate with another one. If you only want to pause, logging out or turning off your Marketplace visibility is enough.